Edit & Delete Equipment

Update equipment information as things change, or remove equipment you no longer need. This guide covers viewing equipment details, editing information, and deleting equipment.

Viewing Equipment Details

Before editing, you can view detailed information about any equipment item.

Editing Equipment

You can edit any equipment to update its information, change status, or add more details.

Common Edits

Updating Status

Change equipment status as conditions change:

Reassigning to Different Farm

If equipment moves between farms:

1. Click on the equipment to view details
2. Click Edit
3. Go to the Basic tab
4. Change the Assigned Farm dropdown
5. Save changes

Updating ITEAF Certification

When your equipment passes a new inspection:

1. Click on the equipment to view details
2. Click Edit
3. Go to the ITEAF tab
4. Enter the new Last ITEAF Inspection Date
5. The Next Inspection Date will auto-calculate to 3 years later
6. Update the Inspection Result to “Pass”
7. Enter the new Certificate Number
8. Save changes

Deleting Equipment

You can delete equipment that is no longer needed, with one important restriction.

When You Can Delete

The Delete option is available only when the equipment:

• Has never been assigned to any activity
• Is not currently in use

How to Delete

When You Cannot Delete

If the equipment has been used in activities, the Delete option will be disabled or not shown.

What to do instead:

1. Change status — Set status to “Retired” to indicate it’s no longer used
2. Update notes — Add a note explaining why it’s no longer active
3. Keep for records — The equipment remains for historical activity records

Troubleshooting

”Equipment Type” Field Locked When Editing

The Equipment Type field cannot be changed after initial creation. If you selected the wrong type, you must delete the equipment and create a new one with the correct type.

Model Not Found in List

If your specific model isn’t listed:

1. Check alternate model designations or variants
2. If truly not available, use the closest available model as a template
3. Update the Model field manually in the Basic tab
4. For rare equipment, use the “Custom Equipment” option

ITEAF Status Shows “Sin registrar” (Not Registered)

This appears when ITEAF-required equipment doesn’t have inspection details. To resolve:

1. Go to the ITEAF tab while editing
2. Enter the Last ITEAF Inspection Date
3. Next inspection date will auto-calculate to 3 years later
4. Enter the Inspection Result and Certificate Number
5. Save Changes

Cannot Edit Equipment Name

The Equipment Name field should be editable. If locked, try:

1. Refreshing the page
2. Logging out and back in
3. Using a different browser
4. Checking user permissions

Status Filter Not Showing My Equipment

1. Check the “All Status” dropdown filter
2. Your equipment might be filtered by status
3. Select “All Status” to see all equipment regardless of status
4. Or select the specific status your equipment has

Unsure About Technical Specifications

For equipment specifications, consult:

• The equipment manufacturer documentation
• The equipment’s owner’s manual or specification sheet
• The purchase invoice or documentation
• For power: Check the engine specification plate on the equipment

Cannot Assign Equipment to Farm

If “Assigned Farm” shows “Not assigned” and won’t change:

1. Ensure farms are set up in your farm profile first
2. Contact your Koru.Farm administrator to verify farm configurations
3. Farm assignment may be read-only for certain user roles

Date Fields Not Accepting Input

For date fields (inspection dates, maintenance dates):

1. Click the calendar icon to open the date picker
2. Navigate to the correct month and year
3. Click the day to select
4. For manual entry, use the format shown in the field

Best Practices

Keep Information Current

• Update status when equipment goes in/out of service
• Add maintenance notes when repairs happen
• Update assigned farm when equipment moves
• Keep ITEAF certifications up to date

Use Notes Effectively

The Notes field is great for:

• Serial numbers and identification
• Purchase date and warranty information
• Maintenance history highlights
• Special operating instructions
• Contact info for service providers

Don’t Delete, Retire

Rather than trying to delete old equipment:

• Change status to “Retired”
• Add a note with disposal date and reason
• This keeps records complete for reporting

Next Steps

• Viewing Equipment — Browse your inventory
• Adding Equipment — Add new items
• Activities — Assign equipment to farm activities