Equipment Utilization Report
The Equipment Utilization Report tracks equipment usage and helps you optimize machinery scheduling across your farming operations. Monitor operating hours, identify underutilized equipment, and plan maintenance schedules.
Accessing the Report
Navigate to Reports
Go to Reports in the left sidebar.
Click Equipment Utilization
On the Dashboard, click the Equipment Utilization card, or select Equipment from the Reports submenu.
Summary Cards
Three cards at the top provide key metrics:
| Card | Metric | Description |
|---|---|---|
| Total Equipment | Number | Pieces of equipment tracked in the period |
| Total Hours | Hours | Combined hours worked across all equipment |
| Avg Hours/Equipment | Hours | Average operating hours per equipment piece |
These metrics update automatically when you apply filters.
Filters
Expand the Filters panel to refine your data:
| Filter | Description |
|---|---|
| Search | Find by equipment name, farm, or crop |
| Seasons | Select one or more agricultural seasons |
| Date Range | Choose a specific time period |
| Equipment | Filter to specific equipment items |
| Work Types | Filter by type of work performed |
| Farms | Filter by farm location |
| Crop & Location | Filter by crop and cultivation zone |
Filters work together. Combine filters to analyze specific equipment usage, such as “Tractor usage for Planting activities in Spring 2025.”
Data Table
The table displays equipment usage records:
| Column | Description |
|---|---|
| Equipment Name | Name of the equipment |
| Activity ID | Unique activity identifier |
| Completion Date | When the activity was completed |
| Work Type | Type of work performed |
| Farm | Farm where equipment was used |
| Crop & Location | Crop and zone (or “No Crop” for general activities) |
| Total Hours | Operating hours for this activity |
Sorting
Click any column header to sort:
- First click: Ascending order
- Second click: Descending order
- Sort by equipment name, date, hours, etc.
Pagination
- View 20, 50, or 100 rows per page
- Navigate between pages using Previous/Next buttons
Exporting Data
Apply Filters
Set your desired filters to get the specific data you need.
Click Export CSV
Click the Export CSV button in the top right corner.
Download File
The CSV file downloads with all visible data matching your filters.
The exported CSV includes all columns and can be opened in Excel, Google Sheets, or any spreadsheet application.
Use Cases
Maintenance Planning
Schedule maintenance based on operating hours:
- Filter by specific equipment
- Review total hours
- Plan service when thresholds are reached
Utilization Analysis
Identify underutilized equipment:
- Review hours across all equipment
- Compare to expected usage
- Consider reallocation or disposal
Cost Allocation
Allocate equipment costs to crops:
- Filter by crop
- Export equipment hours
- Calculate costs based on hourly rates
Fleet Planning
Plan equipment purchases:
- Analyze usage by work type
- Identify capacity constraints
- Justify new equipment investments
Seasonal Comparison
Compare equipment usage across seasons:
- Filter by season
- Export data
- Analyze trends and patterns
Troubleshooting
No Data Showing
If the report shows no data:
- Check that activities have Completed status
- Verify equipment was assigned to activities
- Adjust date range or clear filters
Missing Equipment
If equipment doesn’t appear:
- Confirm it was assigned to completed activities
- Check the date range includes relevant activities
- Verify the equipment exists in your equipment list
Hours Don’t Match Expected
- Verify hours entered on activities are correct
- Check if activities are still In Progress (not counted)
- Edit activities to correct hour values
Next Steps
- Worker Performance — Analyze worker productivity
- Materials Analysis — Track inventory consumption
- Equipment — Manage machinery and tools