Adding Workers
Add individual workers to your team with complete personal and employment details.
Adding a Single Worker
Navigate to Workers
Go to Resources → Workers in the left menu.
Click Add Worker
Click the green + Add Worker button in the top right corner of the page.
Fill in Basic Information
A modal window will open with the worker form. Start with the Basic Information section:
| Field | Required | Description |
|---|---|---|
| Employee ID | Yes âś± | Unique identifier (e.g., EMP001, W-001) |
| First Name | Yes ✱ | Worker’s first name |
| Last Name | Yes ✱ | Worker’s last name |
| No | Email address for contact | |
| Phone | No | Phone number with country code |
Fill in Employment Details
Continue with the Employment Details section:
| Field | Required | Description |
|---|---|---|
| Hire Date | Yes âś± | Date when employment started |
| Employment Type | No | Full Time, Part Time, Seasonal, etc. |
| Employment Status | No | Active or Inactive — defaults to “Active” |
Save the Worker
Click the green Add New Worker button at the bottom of the modal. The worker will be added to your team and appear in the table.
Required vs Optional Fields
Required Fields (marked with âś±)
These fields must be filled in:
- Employee ID — Each worker needs a unique identifier
- First Name — Worker’s first name
- Last Name — Worker’s last name
- Hire Date — When they started working
Optional Fields
These fields are helpful but not required:
- Email — For digital communication
- Phone — For quick contact
- Employment Type — Categorization of employment
- Employment Status — Defaults to Active
Even optional fields are valuable. Contact information makes it easy to reach workers when needed, especially for schedule changes or emergencies.
Employee ID Best Practices
The Employee ID should be unique and consistent. Consider these formats:
| Format | Example | Best For |
|---|---|---|
| Sequential | W-1, W-2, W-3 | Small teams |
| Prefixed | EMP001, EMP002 | Formal systems |
| Year-based | 2025-001, 2025-002 | Tracking hire year |
| Department | FIELD-01, ADMIN-01 | Larger operations |
Important: Employee IDs must be unique. The system will not allow duplicate IDs.
Employment Types
Common employment types you might use:
| Type | Description |
|---|---|
| Full Time | Regular full-time employees |
| Part Time | Part-time workers with reduced hours |
| Seasonal | Temporary workers for specific seasons |
| Contract | Independent contractors |
| Family | Family members helping on the farm |
Employment Status
Workers can have one of two statuses:
| Status | When to Use |
|---|---|
| Active | Worker is currently employed and available |
| Inactive | Worker has left, on extended leave, or unavailable |
Tip: Instead of deleting workers who leave, change their status to “Inactive”. This preserves their history in activity records.
Next Steps
- Bulk Create — Add multiple workers quickly
- Import from CSV — Import from spreadsheets
- Edit & Delete — Modify worker details